What is the Starbucks employee discount?

The Starbucks employee discount is one of the many perks that come with working at Starbucks. Employees get a discount on Starbucks food and beverages, as well as merchandise. This discount can vary depending on the location and position of the employee.

What is the Starbucks employee discount?

The Starbucks employee discount is a great way to save on your daily coffee fix. Employees of Starbucks can get a discount of up to 30% off on Starbucks products. This discount can be used on ANY Starbucks product, including food, drinks, and merchandise.

Their employee discount comes in at a very solid 30% off.

How do I get the Starbucks employee discount?

In order to get the Starbucks employee discount, you will need to present your employee ID when you make a purchase. This discount can be used on most coffee and food items at Starbucks locations.

What are the benefits of the Starbucks employee discount?

The Starbucks employee discount is a great way for employees to save on their favorite coffee drinks. With the discount, employees can get up to 30% off of their total purchase. This discount can be used at any Starbucks location, including both company-owned and licensed stores. In addition to the discount, Starbucks also offers other benefits to its employees, such as free or discounted coffee beans, free drinks on their birthday, and occasional free food items.

Starbucks Employee Perks

  • free drink every 2 hour
  • free coffee pack (400g) every month

From tuition reimbursement to stock options, Starbucks offers a variety of benefits to their employees. They also offer a discount on Starbucks products, which can range from 10% to 30% off. In addition to the employee discount, Starbucks also offers other discounts to their employees, such as a discount on publications, cell phone service, and more.

What are the Starbucks employee perks?

Starbucks offers great employee perks and benefits. Some of these include a free pound of coffee or tea each week, 50% off all food and beverage items while on shift, and 30% off Starbucks branded merchandise. Starbucks also offers health, dental, and vision insurance for eligible employees as well as a 401k plan. Lastly, Starbucks provides tuition reimbursement for eligible employees who wish to further their education.

How do I get the Starbucks employee perks?

In order to get the Starbucks employee perks, you need to be a current Starbucks employee. The Starbucks employee discount is available for all full and part-time employees, and gives you a 20% discount on all Starbucks products. This includes food, drink, and merchandise items.

What are the benefits of the Starbucks employee perks?

The Starbucks employee perks are great! Employees get a free drink or food item on their break, a discount on Starbucks products, and access to the Starbucks College Achievement Plan.

The free drink or food item is a great way to recharge during a long shift. The discount on Starbucks products is also a great perk, since Starbucks coffee can be pretty pricey. And the Starbucks College Achievement Plan is a great benefit for employees who are working toward a degree. The plan provides full tuition reimbursement for eligible online courses at Arizona State University.

Top ERP for Manufacturing Reviews 2022

Top ERP for Manufacturing 2022 – Expert Reviews and Pricing – Free Analyst Report. Find the best ERP system for your business.

Top 10 Manufacturing Software Software Analyst Report 2022

“SelectHub provides an intelligent platform for informed software decision making.”
Jamie Cutler, CIO at PFB Energy

Top ERP Software Features Checklist

Key Insights. We’ll go into greater analysis for each feature but here’s a quick overview:

Most buyers need tools to manage parts of the supply chain, but few need end-to-end management.
ERP buyers care about their finances more than other software buyers.
Buyers don’t care about holding onto existing systems, except when it comes to accounting.

Top Features here:

Accounting

Accounting was by far the most requested feature for ERP buyers. Over 92 percent of respondents indicated they would like to see some accounting functions in their next ERP. Accounting’s position as the number one identified feature doesn’t come as much of a surprise.

Inventory

Inventory, while not as highly sought after as accounting, still raked in large numbers with 62 percent of respondents. Interestingly, of all the respondents who didn’t mention inventory as a key feature, not a single one mentioned keeping their standalone system (the way many did for accounting).

Manufacturing

This feature was third most requested at 43 percent. Of the respondents who identified manufacturing, over 40 percent of them went further and identified materials requirements planning as a need. Additionally, 49 percent of them identified a manufacturing execution system as something they would like to have.

Finally, 22 percent of those who needed manufacturing capacity specifically mentioned needing a Bill of Materials (BOM) as well. Interestingly, 3.5 percent of respondents across the entire survey wanted a BOM feature but didn’t mention desiring any other manufacturing components.

Customer Relationship Management

This was an interesting topic for a couple reasons. While it was listed as a key feature by buyers 38 percent of the time, it was concurrently referred to as a “nice-to-have” quite often. And less than one percent of buyers specifically mentioned wanting to integrate their current CRM into their next ERP. With this, we can conclude CRM is a lower priority, even for the buyers who identified it.

When anyone elaborated on their need for a CRM, they typically discussed automated marketing and lead tracking. One respondent said he needed an ERP with a CRM module because it took too much time to enter a customer’s information into each of his disconnected software systems.

Human Resources

An HR module was the fifth most requested feature at 26%. Most respondents just listed “HR” but a handful mentioned capabilities like recruiting, payroll, employee training and self-service portals. See our recent survey on HR for more in-depth results.

Warehouse Management

Just under 24 percent of respondents named warehousing as a key feature. Most respondents left it at that but a few elaborated for us. Only 3.6 percent of all respondents named “pick, pack and ship” as a feature the would like to see and 3.3 percent said they wanted traceability.

Business Intelligence

Overall, 20 percent of those surveyed wanted at least some BI capabilities.

Other

Other notably requested features included barcoding at 7.6 percent, project management at 6.4 percent and mobile capabilities at 5.6 percent.

The Top 10 Reasons Companies Choose Process Manufacturing ERP

While they may vary somewhat depending on industry or company size, the following are the most common reasons process manufacturers choose ERP solutions specifically designed for their needs:

1. Quality Management

Quality management is critical for process manufacturers in order to comply with a plethora of laws and regulations, which can vary depending on where the products are made and where they are sold. An ERP solution helps process manufacturers avoid recalls or legal issues that can be caused by a lack of compliance with safety laws or industry standards.

2. Supply Chain Optimization

Supply chain optimization is important for process manufacturers for multiple reasons. First, in order to provide good products at reasonable prices, process manufacturers need to purchase ingredients and raw materials from reliable suppliers. They also need to create long-term relationships with these suppliers. ERP solutions help process manufacturers track performance, costs, transaction history, and other capabilities needed for effective and efficient supplier management.

3. Recipes and Formulas

Recipes and formulas in process manufacturing are not only complex, but they also usually don’t leave much room for error. A minor change in quantity for one ingredient can lead to the quality management issues mentioned above, or even compromise an entire production batch. While defective production batches may be adjusted to improve their quality, this process can be very complex, since manufacturers need to take into account all the possible chemical reactions generated by adding ingredients that were not part of the original recipe.

4. Tracked Costs and Profitability

The complexity of the recipes or formulas makes cost tracking a challenge for process manufacturers. Ideally, they should track the cost of every ingredient based on the quantity used and its chemical characteristics, such as potency. Furthermore, the cost of wasted raw materials and ingredients also needs to be tracked as accurately as possible. Without all these details, process manufacturers cannot estimate their total actual costs per unit or compare this with the sales price to determine profit margins.

5. Adaptation to Different Types of Markets

Either because of local regulations or to adapt to a local market, process manufacturers may need to create and use formulas and recipes that are specific to the markets they serve. For example, a recent trend forcing food and drinks manufacturers to adjust their recipes is increasing pressure to reduce the amount of sugar in soft drinks. Even some of the largest manufacturers like Coca-Cola are changing their products so that the amount of sugar and calories is reduced.

6. Reduced Waste

Since creating perfect recipes or formulas is almost impossible in process manufacturing, there will always be a percentage of the final output that is waste. Waste can also happen when manufacturers change their recipes to adapt to shifts in demand or to address shortages in ingredients or raw materials. While it’s very difficult to eliminate waste, process manufacturers can use ERP systems to calculate an estimated level of waste, track the actual waste, and compare the two in order to improve efficiency in production operations.

7. Agile Production

Process manufacturers rarely focus exclusively on one or a few products. They usually manufacture multiple products, oftentimes producing multiple variations of each product. Since each product has a different recipe and may require different production operations and equipment, it can be extremely complicated to transition between production cycles. In order to increase productivity and avoid the underutilization of their equipment, manufacturers need to be able to plan ahead and adjust planning when needed.

8. Improved Product Development and Go-To-Market Strategies

While product development is mostly managed using product lifecycle management (PLM) software, ERP for process manufacturers contains valuable data that can be used to create new products and improve existing ones. One example is historical information about sales volumes, returns, and customer satisfaction. This can help manufacturers understand which products are successful and which aren’t.

9. Responsiveness to Consumer Pressure to be More Environmentally Conscious

Consumers nowadays have higher expectations than ever, and one of these expectations is for manufacturers to be more environmentally conscious. Due to the use of chemical substances, process manufacturers are more likely to pollute the environment than most other industries. Even though manufacturers cannot completely eliminate the negative effects they have on the environment, consumers expect them to make an effort to reduce emissions and produce relatively clean products.

10. Increased Competitiveness

All of the reasons mentioned above help process manufacturers become more competitive in their market. Nowadays, process manufacturers need to be compliant with quality standards, capable of adapting to changing customer demand, transparent and environmentally conscious, all while keeping costs and waste low in order to be profitable.

When evaluating process manufacturing ERP, buyers are facing a few major challenges that are specific to this type of software. One of them is the fact that some vendors have adapted their discrete ERP solutions for process manufacturing, which can make their offerings too generic for some industries. Large process manufacturers also need to evaluate the integration between ERP and other solutions that are critical for their business, like PLM or MES. Even though some vendors provide their own PLM solutions for process manufacturing, such as Oracle, the functionality offered by these solutions may not be enough for some manufacturers. In this case, a tight integration between ERP and the most robust PLM solutions in the market may be the best alternative.

What is not an Advantage of ERP?

First up, let’s look at the main reasons why businesses choose to use ERP. There are several more advantages to using ERP than disadvantages (if there weren’t, who would use it?). Below are several of the biggest advantages of using ERP software for your business needs:

Lower IT Costs

One simple reason to do an ERP implementation is to lower IT costs and improve efficiency. Having a unified ERP system can greatly lower IT-related expenses, including management/administration staff, support, infrastructure needs, and application licensing. Using a single system also reduces training requirements for end-users, since they only need to learn one system rather than interacting with numerous individual applications.

Total Visibility

ERP allows total access to every important process in your business by making data from every department easily accessible to you and your senior management. For example, you can monitor inventory levels on a daily basis, including future consignments that are yet to be received and inventory that’s currently in transit. By knowing precisely where you stand regarding inventory levels, you can control your working capital on a more precise level and more easily adhere to the strategy that you’ve developed for the long-term success of your business.

Improved Reporting and Planning

Implementing an ERP suite across departments means your organization has a single, unified reporting system for every process. By having a single source of information, an ERP system can readily generate useful reports and analytics at any time. This software gives you the ability to analyze and compare functions across departments, without the hassle of multiple spreadsheets and emails. One of the most popular reports involve finances (go figure). Standard financial reports such as income and cash flow statements generally are built-in, and custom reports can be quickly generated by users without IT intervention.

Complete Customization

One of the biggest advantages of ERP software is its modular makeup. Most ERP vendors offer multiple platforms, and each one contains several applications that can be implemented according to business needs. Each application is designed to be able to stand alone or integrate with the suite, so your company can pick and choose which components work best. This means that businesses are able to craft an interface tailored to their company’s needs. Most ERP implementations are designed with the ability to seamlessly integrate into the full suite or to be used as a standalone module.

Improved Efficiency

Along with reduced IT & training costs, an ERP can reduce the time and effort required by your workforce to carry out their daily activities. Properly implemented, an ERP can greatly reduce or eliminate repetitive manual processes, thus freeing up team members to focus on revenue-affecting tasks. The system likewise can aid in the adoption and enforcement of industry best-practice processes, lending familiarity to all actions across the enterprise.

Customer Service

Your company’s clients also receive benefits from the utilization of an ERP system, even if they don’t know it. Because client information is centralized and streamlined, your sales team will be able to focus on building and maintaining customer relationships, both domestically and globally. Most up-to-date ERP suites also support e-commerce integration. This means your business will be better able to handle web-based order processing and client interactions.

Data Security

One of the biggest advantages of an ERP system is data security. After all, at the heart of the ERP concept is data. Sharing data across functional silos such as Customer Service, Sales, Marketing, and Business Development enhances collaboration throughout a company. The other side to wide-spread data access is controlling who can see and edit the information. ERP solutions have intrinsic controls to ensure the security of your data. Since all of your company’s data is managed through the cloud, they employ round-the-clock security experts to ensure their servers are protected.

Improved Collaboration and Workflows

A lot of progress can be made through collaboration. However, people aren’t going to go out of their way to collaborate. An ERP platform simplifies the process of collaborating with others by providing employees with access to the data they need when they need it. They do this by providing simple interdepartmental collaboration, where information from each department is funneled into one centralized location. This allows for real-time project updates and better communication across the whole company.

Deep Integration

Most ERP vendors offer additional services for further integration of your business. A few examples include:

E-commerce integration packages for web-based ordering

Application Programming Interface systems that allow peripheral systems, like barcode readers, to be integrated into your existing system
Business Intelligence functions that identify potential problem areas throughout the business

Improved Data Quality

When compared to manual data processes and other approaches, ERP systems’ data quality represents a drastic improvement.

Improved Data Accessibility

You can’t hope to operate an efficient and successful business without impeccable data control. It’s crucial for the right people to be able to access the right data at the right time, and it’s equally important to prevent certain users from accessing certain types of information. ERP systems include advance access control and user management features that allow you to manage everything down to the finest detail. At the same time, they provide for easier access when it’s needed through support for mobile devices and the cloud.

Standardized Business Processes

Most ERP systems are developed according to industry best practices and proven business processes. These tried-and-true processes bring major benefits to the table for businesses of all sizes. It also allows businesses to standardize their own processes and systems, which further enhances productivity and efficiency. These processes deliver consistent results that allow you to continually improve the way in which you operate your organization.

Facilitated Regulatory Compliance

One of the most difficult things for businesses to do is consistently assure they’re meeting compliance requirements. ERPs aid in regulatory compliance by virtue of secure and validated data, combined with built-in reports. Just as important is that this reduces the amount of effort it takes to meet compliance requirements.

Improved Supply Chain Management

For companies that deal with the moving of physical inventory and production, an ERP system bolsters supply chain management in a variety of ways. This improvement results in shortened lead times, improved on-time deliveries and many other benefits that enhance the overall operation and success of your business.

Superior Scalability

To ensure the ongoing success of your business, you have to keep an eye on the future. All too often, businesses fail to plan properly and experience serious growing pains that pose serious roadblocks to whatever progress they’re enjoying. Having a system in place that can elegantly and efficiently accommodate your company’s growth is of the utmost importance, and the right ERP system makes it easy.

ERP Disadvantages

Direct Cost

This is by far the biggest disadvantage to ERP software. The up-front cost of the entire implementation process can be prohibitively high, especially for small-to-medium-sized businesses. This includes the full process of planning, testing, configuring and customizing the software as well as the cost of actual implementation.

Indirect Cost

Financial cost is not the only associated expense with ERP implementation. Businesses must also take into account the opportunity cost of manpower and time necessary for a successful deployment. Planning out a realistic timetable will give you a better idea of whether or not the cost is worth it for your company.

Customization

While this is a potential advantage, it can just as easily become a disadvantage if handled incorrectly. This blog post by expert ERP consultant Eric Kimberling outlines potential problems as well as tips for avoiding the pitfalls of both over-customization and under-customization.

In summary, when making a decision about which platform is right for your business, it’s important to consider potential disadvantages as well as advantages. Experts like Mr. Kimberling recommend making an honest assessment of your organization’s needs and problem areas and then seeking out an ERP system that will give your business the most potential to improve.

ERP System Examples for ERP Software Platforms

Learn more about what functionality is available in different ERP system examples and evaluate which might be best for your corporation.

Epicor ERP 10

Epicor’s flexible collection of ERP tools can be deployed on company computers, in the cloud or on an external server. This platform highlights collaboration by allowing users to access data from different devices. A 2014 Forrestor Consulting Study found that this software gave companies a 103 percent return on investment within about a year and a half.

IFS Full Suite ERP

If you’re looking for a user-friendly interface for project management, the IFS Full Suite ERP solution is ideal. This platform is perfect for manufacturing and engineering companies.

Infor ERP SyteLine

Based in the cloud, this ERP solution can be customized for large-scale manufacturers and distributors. It’s scalable, so it easily adapts as your business grows.

Microsoft Dynamics AX 2012

International businesses will find Microsoft’s ERP solution useful for most of their departments. The software is powerful and easy to implement, improving its value for driving organization and productivity.

Oracle JD Edwards EnterpriseOne

Oracle’s most recent product is ideal for corporations seeking a financially focused ERP solution. This ERP automates a majority of a company’s accounting, whether for small projects or overall evaluation. EnterpriseOne helps businesses amplify their financial success.

Sage ERP X3

For small-to-mid sized companies, Sage ERP X3 improves productivity within fundamental business systems. The software has a complete mobile capability, making it ideal for use in a flexible corporate environment.

SAP Business ByDesign

Another cloud-based ERP tool, SAP Business ByDesign can manage any facet of a corporation with around-the-clock availability.

SYSPRO 7

Completely customizable, SYSPRO 7 can be incorporated into any company’s system management. Whether your needs are based on financials, customer service, sales, distribution or manufacturing, you can personalize SYSPRO 7 for your company.


Manufacturing companies have different needs than consulting firms. Businesses that focus on retail require distinct capabilities than those in the financial sector.

SharePoint Advantages and Disadvantages, vs Alfresco vs Nuxeo DMS

One of our clients, let’s call him George, recently came to us with a problem: I’m sick of a heap of paper in our office. I can’t bear this chaos anymore. Just help me to figure out how to deal with that. I was attacked with tips from well-wishers and now the only thing I need to have got a clear professional view to agreeing on the SharePoint vs Alfresco vs Nuxeo solution.

His cry of heart confused us a little bit; however, we grasped that this will require a major effort. He was not alone who was desperately baffled with a choice of the best dms software. So this occurrence shifted us to write about the word-of-mouth Document Management Systems (DMS). So on what our client set his sights at least, you will know having read the story till the end.

When you should consider using an Enterprise Content Management System

Before we start gathering business requirements, we ask a client how things are, conduct a survey to define the most irritative issues of his employees. If there is a chance, we definitely take it and talk directly to the staff. Why we do it? Because it makes a picture clear to get to know where and how an automatization can avail.

Image 1. Long document transfer results in a great waste of time and human resources. Source: Perforce report

Surveying, we were somewhat surprised by discovering that a single employee at the company of our client wastes around 31 hours per week for document management issues, lose productivity without ELMS, and stagnate instead of moving forward.

The interviewed noticed they would like to have more control over the documents which leave their possession. Also, it is expected a user adoption of the document management system with the best hierarchy of roles. Since the interviewed were representatives of enterprises, they emphasized the easy-to-use pattern. No matter what size of the company is, people want to solve simple daily problems with a simple solution. Electronic Content Management (ECM) users expect the best document management system to be tailored to their personal needs. As figures say below, a high rate of employees is continuing to run risks of sensitive data losses and rely on email in managing document issues.

Image 2. Source: Harris Interactive, North Plains, M-Files

This sobering data makes to rethink collaboration policy at the company in favor of automatization. And for a point on top, employees battle with a bulk of applications different in purpose.

Let’s now clarify when you need a document management system.

8 key document management challenges in enterprises

You clearly need to have a document management software if you face the following document challenges in the workplace:

  1. Finding the right document is stressful because the operating physical and digital filing systems exist and work out of sync.
  2. No collaborative work with the document. Modifying, contributing, approving, archiving, and restoring does not subordinate to the coordinated principle that causes versioning issues.
  3. Undefined principles for the safe storage. Your filing system is imperfect.
  4. Old habits die hard. Your company suffers from a bad habit of single employees to take paper files on meetings, handling and reading printed files.
  5. There are no disaster recovery plans for cases of frequent outages in your content management system.
  6. Documents pass their journey from initiation to delivery slowly and inaccurately. There are no document-centric workflows to determine the sequence of actions.
  7. Multiple branches in different locations, remote staff collaboration. Your on-premise solution can’t cope with it. The cloud-based solution is beyond your reach at all.
  8. Signing issues follow the need to sign a document, lack of a present-day secure signature solution.

First off, you should detect the most paper-intensive processes in your company. They are usually unprofitable, drive up operational costs, slow down communication and document processing. Further, concern the features you need to relieve the processes.

12 Must-have features of a gainful Document Management System

Document management is a technology-based practice on documents storing. It comes to holding all files of different formats in one single repository streamlined to manage them smartly. Naturally, each company has its custom demands; therefore, very often the systems are developed with respect to their needs. However, there are core features of any content management system which can be on default albeit they may be tailored:

  1. Controlled access to the documents
  2. Records retention
  3. Scanning, imaging, recognition
  4. Version control
  5. Common file formats creation
  6. Backup and restore
  7. Collaborative access
  8. Metadata marking
  9. Notifications and reminders
  10. Digital signatures
  11. Fast and search
  12. Importing/exporting

Which DMS is the best: Platforms Overview

CAPABILITIES

#1 SharePoint

Image 3. SharePoint 2016. Dashboard

People-centric SharePoint can refer to one of the various solutions to it. In this article, we show you SharePoint and Alfresco comparison so that the focus will be shifted towards a solution for document management.

Usually, there are businesses which operate within the Microsoft environment and those which consider more affordable alternatives. SharePoint is an excellent mechanism for data management. With SharePoint you can manage an information securely from any device:

  • store in one place;
  • organize files categories and folders;
  • share files across remote offices;
  • set up access types.

Most clients opt for SharePoint because of their technological advantage and feature set. We repeatedly heard from them about secure external content sharing, excellent metadata records management, retention policies. However, if it was we who were hearing them out, things are a little tense with Microsoft. Anyway, teammates get enough place for working with a particular content staying on the web page at the same time having intranet communication space across the organization there. Such familiar things like mobile apps of all kinds are available as well.

SharePoint Online allocates 1 TB of cloud storage for every single user. The system is biased in favor of automation, fast search of particular content, electronic storing, and protection of sensitive data. And lastly, there is an In-Place Hold Policy Center in SharePoint due to which you can place on hold particular content for any period (months, years). This is handy for cases when a company needs to preserve electronically stored information.

With all that SharePoint doesn’t have to use an open source model for marketing purposes, for example. This service will suit perfectly for those being indignant with open source DIY philosophy. But one should not forget nothing comes free. Learn more about how to migrate sharepoint on premise to online and benefits of SharePoint Migration Services. More about that a bit later on.

#2 Alfresco document management system

Image 4. Alfresco ECM. Expiring documents flow

CEOs just want to get solutions to document storing issues. CTOs seek a reliable platform which will bear integrations, updates, and migrations avoiding big risks. This overview is general and focused solely on an Alfresco’s ECM offering without going into detail on business process automation.

In promoting the idea of paperless office Alfresco Content Services is based on five backbones.

  • Openness, easy integration, and extension. Alfresco ECM supports lots of pre-built solutions (SAP, AutoCAD) out of the box and the most popular tools in hand of Microsoft Office, Google Docs, and Salesforce CRM to please their customers. So why pay more?
  • The company tried to make the system as accessible as possible. Its cloud-native architecture and modular approach set in motion the right performance and scalability for Alfresco Content Services. Quick Start of the system with AWS takes time less than you have lunch.
  • Content and process are at the heart of its design philosophy. Available complex document processing would really impress with its simple settings not requiring excessive spending for development. If take Alfresco vs SharePoint, the business content is ordered with metadata and folder system identically. And sure, you can strengthen a flow with Alfresco Process Services.
  • Information Governance. Scary and vital, right? Here it relates to a well-thought-out automated content lifecycle management required a little user intervention. It provides total control over documents within the platform and enables integration with third-party systems keeping to the standard of compliance.
  • Online and offline (with Desktop Sync) access to files of any size and format from anywhere. It is worth saying that meanwhile, Alfresco Cloud is declining gradually because the management sees no point in continuing to maintain a cloud-based version. In Alfresco and SharePoint comparison the collaboration is based on the same principles of group sites with threads, activity feeds, tracking, tasks, etc. Alfresco enriched mobile apps with on-device encryption that has been lost by Nuxeo and SharePoint.

As we see, Alfresco definitely knows a thing about the document journey.

#3 Nuxeo

Image 5. Nuxeo CAP dashboard

Nuxeo, an enterprise-ready digital asset management system, is open source with code publicly available on GitHub and Mercurial. This ECM is cloud-native like Alfresco document management solution to run scalable and high-performed content-centric business applications. Similar to Alfresco-based DMS, it supports integration with cloud deployment infrastructures AWS and Azure to keep it scalable.

The platform provides plenty of opportunities to reuse custom object models for those who like convenience. You may appreciate batch import as well there. Over 150 plugins, full-text search, video transcoding, flexible workflow engine and other features put Nuxeo in the raw with a document management system by Alfresco and SharePoint.

Its API-first approach presents Nuxeo in a particularly favorable light in addition to microservices architecture. Due to the desktop sync source code (Nuxeo Drive) available for free users can get replicated files to their local computer easily.

Another feature of Nuxeo, Live Connect, to the contrary of its competitors, allows using cloud content due to connectors, so users don’t have to switch on the apps and work with them as if they are local. Many clients are satisfied with the opportunity to continue using Dropbox or Google Drive.

So Nuxeo keeps increasing its technical power, meanwhile, getting venture investments from Goldman Sachs. How this will affect the platform evolution will see. And now we will proceed to workflows — the heart of every document management platform.

WORKFLOWS: DOCUMENT MANAGEMENT SYSTEMS COMPARISON

SharePoint Workflows

There are two types of collaborative system: SharePoint Server on-premises and cloud-based standalone or included in Office 365. It has five in-built workflows:

  1. Approval workflow (routs a document for approval or rejection).
  2. Collect Feedback workflow (provides recorded feedback from all revisors).
  3. Collect Signatures workflow (works for Word documents, Excel workbooks, and InfoPath forms only).
  4. Publishing approval workflow (control publishing new and updated web pages on sites).
  5. The Three-state workflow (tracks the status of a list item with a high volume of issues or items).

If you prefer greater flexibility, you can modify any built-in workflow with SharePoint Designer 2013 or even create your own. Also, you can extend the platform by add-ins guided by SharePoint development documentation.

Alfresco Workflows

Comparing SharePoint vs Alfresco, the latter supplies five simple predefined workflows too; however, it doesn’t limit you to create custom more complex ones.

  1. You can use an adhoc workflow to assign a task to someone in particular.
  2. A group workflow provides a single group of users with a collaborative review and approval option.
  3. Desiring to review and approve content in parallel with multiple collaborators you have the opportunity with Alfresco workflow to assign the task in this way.
  4. Using a pooled review and approval workflow you can assign the task to multiple users with one taking ownership to manage the task. Then the task can be completed or sent to the pool for approval by another person engaged working on the task.
  5. Here you can assign a task to be reviewed and approved by a single user.
Image 6. Customized document review. Alfresco

In spite of their simplicity, workflows of Alfresco Content Services perform reviewing and approving document process automatically. It relieves users from superfluous actions with transferring documents via emails, losing final versions and blaming people for mistakes. Alfresco offers a number of inclusive tools you can use to design new workflows, execute, and monitor.

Nuxeo Platform Workflows

The Nuxeo Platform is a bit poor in the variety of workflows. There are two default ones to demonstrate the workflow principles.

  1. Serial document workflow allows users to work on the document one after another. It is done for one action at a time (review or approval).
  2. Parallel document workflow is a collaborative way to work on the document when participants can make editorial corrections all together simultaneously without the approval of a previous contributor.

Similar to Alfresco and SharePoint Nuxeo provides a tool Nuxeo Studio for anyone wishing custom workflows. Any user has a range of options to manage tasks (submit, delegate, reassign) and the workflow he right way (implement, cancel). Notifications will help to alert about changes in the workflow and document. Also, permissions modified during the workflow or task save from all the hassle between participants.

PRICING

Licensing fees for SharePoint depend on capabilities, deployment, and hosting. SharePoint Online as an independent app is available for $5 and $10 user per month for small/mid-sized businesses and enterprises respectively or you can subscribe for Office 365 plan and get it included. Extra features with Office 365 applications will cost you $20 user per month under the annual commitment. If you are leaning towards SharePoint on-premises, you will be charged for each person/device accessing SharePoint Server under a CAL license model (Client Access License).

The matters are variable concerning prices for Alfresco. The development company doesn’t let out service tariffs on the grounds that each business is unique and has its particular needs. Yes, they likely can allow it with 11 million active users on board. This relates specifically to Alfresco Enterprise Edition. The Alfresco enterprise pricing may vary depending on the number of users, power of rented hosting servers, addons, and availability of technical support by Alfresco staff. Nevertheless, it’s up to you to opt for Community Edition free of charge. In a pair Alfresco vs SharePoint, the first one is more flexible in investments.

A visionary by Gartner, Nuxeo is a fully open source and is driven by contributors. The Nuxeo platform is distributed under the LGPL (Lesser General Public License). Its offering includes a 30-day trial to online services for free with a subsequent subscription fee. The cost will depend on the service package you get from Nuxeo. There is a customer support engagement, system requirements, access to Nuxeo Studio, marketplace, integration connectors, and Service Level Agreements (SLAs). If you are a developer or your company is staffed with Nuxeo developers, then it wouldn’t be hard to set up and customize a free open-source community version which is available to download on the Nuxeo official website. Here, advanced support is the payable option only.

Which ECM package can help your company?

The enterprise document management system comparison sum ups the primary differences between systems. To clarify the matter which DMS software fits you best let’s see pros and cons of three systems.

MAIN PROS AND CONS OF SHAREPOINT

Pros

  • Collaboration. Its content management set is a part of creative environment for teamwork and task-solving which enables to manage all form of documents.
  • Sync and centralization. One repository syncs files through online/offline and local tools. Centralization of business tools combine all company apps (Internet, Intranet, Extranet).
  • Proven and well-known. Large companies have been trusting products of Microsoft for years.

Cons

  • License. A SharePoint price isn’t limited to a subscription fee. You also should budget for maintenance, provisioning, upgrade costs, etc.
  • Complex setup. It’s not enough to buy a system; you will need a developer familiar with the technologies to make right configurations.
  • Overfeatured. It is overloaded with capabilities and expensive for small-and-middle-sized businesses.

KEY ADVANTAGES AND DISADVANTAGES OF ALFRESCO

Pros

  • Open source. It means Alfresco is highly and easily customizable, open for unlimited integration with other platforms. Besides, if the question of how much does alfresco enterprise cost is decisive for you, you will be pleasantly surprised that License for Enterprise Edition is less comparing to other ECMS.
  • Two versions on Linux. Community Edition will find its application for small scale implementations. Enterprise Edition mostly replicates a feature set of CE enriched with some extra options. Both can be deployed on free Linux.
  • ECM + BPM. Content management processes are built with just-enough functionality which can be seamlessly extended with business process management features.

Cons

  • Support and documentation. Support is good only by community members. Documentation leaves much to be desired. Customers are left to rely on training programs of their software provider.
  • Interface. It concerns not only Alfresco ECM. The unfriendly and cumbersome UI is frequently happening in document management platforms.
  • Mobile capabilities. Alfresco DMS has limitations of mobility. Some tasks are not available to be carried out still.

ADVANTAGES AND DISADVANTAGES OF NUXEO

Pros

  • Cutting-edge technologies. The company promotes to use the latest technologies in software development focusing on security fixes too. It surely expands opportunities for developers and users.
  • Microservices and plugin architecture. Each of the autonomous services is in charge of processing a single business operation. Plugin-based architecture lets add new capabilities easier.
  • Built-in workflow builder. Users can make their own workflows right after setting up the system without additional tools.

Cons

  • Limited features. Nuxeo suits better for small and medium business rather than for large enterprises feeling the urge to grow. Very primitive UI.
  • Training for pay. Training and consulting, as well as exclusive support, will cost you a fee, even though the platform is fully free.
  • Few OOTB integrations. Targeting on enterprises, Nuxeo has is a lack of integrations, though. If you prefer this platform, be ready for extra spendings.

And lastly, when we set out to explore the difference SharePoint vs Alfresco vs Nuxeo, we wanted to show how the things are from the expert point of view. So it all adds up to this that Alfresco happen to be killing the game in the best DMS solutions. Yes, you read that right. For over ten years of document management with Alfresco we have some good reasons to suppose it will satisfy you.