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New to PDF? Explore 10 Unknown Benefits & Facts

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New to PDF? Explore 10 Unknown Benefits & Facts

PDF is a format that is extensively used in legal, academic, real estate, medical, and other industries. Small business uses PDF for storing, and sarong business-critical information as these files are highly secure for saving sensitive data. 

Apart from the businesses, these files are widely utilized by students at various levels. Whether the academic departments want to share the assignments with students or academic transcripts, PDF is the best format as it is possible to add different content types such as text, images, or even QR codes. 

Why PDFs for Data Storage & Transfer?

PDFs Are Portable

PDF stands for Portable Document Format; so, as the name suggests, these files are highly portable. It means that you can move these files, and they will appear the same on all the digital devices without any dependencies. 

Once these files are created and stored as PDF, they remain the same, no matter how you use them. No compromise will be made to the integrity of the integrated contents even if you move them across operating systems.

PDFs Are Compatible

One of the best things about these documents is that they are compatible with running over all the operating systems. So, whether you are using macOS, Windows, Linux, or any other operating system, you can create, download, edit, share, or even merge pdfs into one for extensive usage. 

If we talk about mobile devices, PDFs keep all the data intact, no matter if you are viewing them on Android, iOS, Windows, or other operating systems. The files adapt themselves to the screen size to ensure that all the information is displayed correctly on the small screen. 

PDFs Are Reliable 

Reliability in PDF is the mixture of both portability and compatibility. So, reliability here refers to the fact that when you open a PDF on a computer, laptop, tablet, or smartphone, you will not see any change in the paragraph, vector graphics, images, tables, graphs, or other content. 

Not even a minor change is made to any of the data types when you export the document to another computer or other continent. One of the reasons for the immense popularity of PDFs is that they help convey information in the original format. Organizing work or exchanging information is easy thanks to PDFs.

Let’s now discuss some facts related to PDFs in the upcoming section.

Facts About PDFs You Must Know

New to PDF? Explore 10 Unknown Benefits & Facts

Most Popular File Format 

If you have ever used PDF, you must be aware of the fact that it is the most widely used file format on the internet, and the credit goes to the reliability and security parameters. These documents meet high standards of portability and compatibility aspects, which add to their popularity. 

Encapsulate Robust Security

You can encrypt the document with a password to ensure that only authorized users can view it. One protected document can only be accessed by entering the right password key. This way, it controls unauthorized access. That’s why the banks are using PDF files to share account statements and other confidential details with users over email.

Integrate Extensive Features

Those who have been using PDF for a couple of years now must know that the earlier versions used to be bulky, storage-consuming, and lacked support for hyperlinks. Today’s PDFs are packed with powerful features that make them lighter, allow for faster downloads, are more versatile, and support hyperlinks.

Accessible to Persons with Disabilities

The PDF/UA (Universal Access) version makes these documents more accessible to persons with disabilities with the use of assistive technology. Accessible PDFs make use of software such as screen magnifiers, alternative-input devices, text-to-speech software, speech-recognition software, screen readers, and similar technologies. 

Supports Interactive 3D Models 

With the release of PDF 1.6 back in the year 2004, users were given the flexibility to embed 3D models and the Product Representation Compact (PRC). It is possible to zoom and rotate the 3D models integrated into PDF. For the uninitiated, the PRC is a file format that supports an equivalent display of geometrical or physical structure for 3D graphics. 

Incorporates Multiple Layers

New to PDF? Explore 10 Unknown Benefits & Facts

PDF files have different layers that users can easily view and edit as per business or personal preferences. Users can change the properties of each individual layer, merge them, rearrange them, or lock them on their computers. To view the layered PDF feature, you must use PDF 1.5 or higher version. 

Convert Images to PDF

If you have created a digital print and want to share it with someone over email or chat, you can convert the image to PDF. Similarly, you can also convert a Word file PowerPoint presentation, JPEG file, Excel document, or even a Paint file to a PDF without compromising the quality of content or changing its actual structure. 

The Conclusion

PDFs come with numerous advantages, and there are some facts related to them that most users are not aware of. The more you use PDFs, the more you become used to them. Not only are they good for sharing data over email, but they are ideal for saving data on a computer, external storage, or on the Cloud.

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