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Outsourcing Development

Outstaffing vs Outsourcing Software Development

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How Apps Can Help You to Grow Your Personal Brand

Off-the-shelf software vs. Custom Software Solution

The software development industry is growing with lightning speed, yet the supply does not seem to match the high demand for products. And while the amount of products that are available to use is greater than ever but there is still an insatiable need for niche software products that serve a very specific purpose with excellence. 

So how will those products be developed? Will the industries who need this software wait until the right app drops on the market? Is that a reliable way to grow and advance the industry? My answer is no. 

Waiting for the just-right product to drop and serve your niche business and service, is not a reliable source to be able to be marketable and is also not a good strategy to beat the competition. 

So what can you do? You can work with a software development team that can help you create a specific product that makes the most to present what you are offering in a way that is reachable, reliable and also has long-term prospects. 

Why do you need custom software?
– Glad you asked…

Customization and efficiency 

There may be hundreds of other applications that do just well enough to serve your company. However, those tools are available to anyone who wishes to enter the niche industry – so you are hardly in a stable position, allowing for competitors to be neck to neck with what you are offering.

Customization allows building an application that completely optimizes your service and also performs in a much more efficient way. There are no features that you are not using. It is highly flexible to the point where you can create any functionality, and have it work in a way that is completely coherent with the rest of the product.

While there is a lot you can do with an off-the-shelf app that can serve a wider circle of employees and also services, it is likely you would be paying for features you may not need. Also if you are occupying a

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You just need to make a few easy steps to purchase a cloud-based phone system for your needs. Pass the registration at one of these services and choose the service you need to buy.

niche industry, chances are there is simply not something that is exactly what you need. Or perhaps you have had to change your processes to be able to use the tools you have available to you.

Scalability

Having custom solutions created for your company allows for growth that pre-purchased apps do not offer. Or they do – for a significantly higher price. If you are working with a custom product, you have the option to scale it up in any direction you may need. You can target certain buyer persona profile, you can tweak it to serve that. If you want to reach a wider scope or reach farther locations, you can do that on your own terms, in a way that you are not paying for anything that is not of use and also you have full control of what the product becomes as it evolves.

What are your options?

Let’s say you decided you want to jump at the chance to beat out your competitors with custom software that serves your business better. How can you go about it? Should you hire your own team? What technology should you choose for development? How do you know to hire competent professionals without having worked with developers before? 

How can you plan the software development process as a Product Owner or a Tech Lead without understanding the internal processes that go into creating the product? Luckily for you, there are options for you to not only be in charge of the software you want but have all of your concerns are handled by the right team. 

Software development outsourcing

One of the most widely used outsourcing methods is actually is project-based. An outsourcing company is hired and is taking care of the entire production process, from planning to employee management, task delegation and so on. The company usually works on multiple projects at a time, while each project is assigned a dedicated team of specialists that are the best fit for it. Both in terms of their technological specialization, and they are often approved by the product owner if they choose to be involved in this part of a project.

The product owner that is hiring the outsourcing company has direct contact with the project manager and sometimes the tech lead if the positions are occupied by two different individuals, but rarely communicates with the developers.

Advantages and disadvantages of outsourcing

Pros:

  • The outsourcing company is in charge of all of the management in terms of developers
  • All of the equipment needed for development is provided
  • No responsibilities for the hiring of competent developers – teams are put together by the company, based on their skills that are the most compatible with the product
  • The quality and execution of the product is up to the outsourcing company

Cons:

  • More expensive as you are paying for the management
  • No direct control over the development process
  • Requires specificity when you lay out what you want, as it is slower to change the direction of the project – timely communication is key

Software development outstaffing

While one of the best things about outsourcing is that the hired company takes care of the entire project management, while you oversee simply if the product is up to par or you want to take it in another direction there is the option of outstaffing as well.

The main difference between the two is that in outstaffing, you can choose to hire your development team directly. You can either have someone on-site to manage them. Or hire someone who is solely responsible for the organizational side of the development process, and overseeing it to be sure it is running smoothly.

Advantages and disadvantages of Outstaffing

Pros:

  • Outstaffing allows for direct management in terms of the development team
  • Potential to be more flexible as it is entirely in your control or your delegate’s to manage the ongoing development process
  • Direct access to the developers
  • Less expensive

Cons:

  • All of the equipment and software needed for development has to be provided by you
  • The responsibility of hiring and managing a competent team of specialists is entirely up to the client.
  • The delivery responsibility is entirely up to the client and if unequipped to properly manage the development process, it can be potentially risky
Outstaffing Model
Outstaffing Process
Outstaffing Ukraine
Outstaffing Agreement
Outstaffing Risks

Which should you choose?

Naturally, if you decided to take a step towards having a custom solution, you will have to make the choice on how to approach it. There are definitely factors to consider such as budget, how much time can be dedicated to the project, whether you would rather have hands-on management or delegate this aspect of the project to an outsourcing company to allow yourself to have the time to focus on other aspects of your service. 


I hope this article was helpful in showing you the options you have when it comes to going about creating custom software.

Outsourcing Development

Extended Team vs. Managed Team vs. Software Outsourcing

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A Powerful Trident Software Outsourcing service should not be a one size fits all process.

The outsourcing process for any project should be tailored to the needs of that project and not a single “one size fits all” solution. Depending on the stages or scope of your project, there are at least three ways to address workload: assigning in-house tasks and outsourcing partner tasks, dividing in-house and partner tasks, and combining in-house and partner tasks.

Extended teams, managed teams, and outsourced teams all serve a slightly different purpose, so managers should evaluate which option best suits their current project.

Here are the notable differences to consider when choosing a solution that could help advance your business.

What is an extended team?

An extended team model allows you to integrate top engineers into your in-house team, even if they work from abroad. Instead of outsourcing the entire development process – including management – your project manager remains in charge of the process, sharing the project between an in-house team and a small group of top engineers. By being able to scale your team quickly and efficiently, the extended team model allows for a better work-life balance. And because you’re in charge of all aspects of the development process, you’ll be able to produce products on time without compromising quality.

What is a managed team?

A managed team is the intermediate option between an extended team and a completely outsourced solution. This approach will allow you to apply the highest skilled engineering talent while sharing the risk and responsibility for delivering quality results. Key decision making roles are designated first to establish the rules of engagement and communication as well as make critical design decisions. Teams are quickly spun up around functional areas, from Software Architect to Scrum Master.

What is an Outsourced team?

Outsourcing is the most traditional type of development strategy, and you’ll barely have any direct control over the process. But if your team is small enough, this might be an attractive option to save time and resources. Outsourcers will provide a finished product based on your specs by the due date or sooner.

In this case, your project manager will not need to involve themselves with the development team all the time and can stay focused on management.

How to choose the right outsourcing option for your project:

Different kinds of outsourcing software help companies be more time-flexible. The type you choose depends on how much management you can spare for your team.

Starting up a new business? Create your software based on what the end user needs, by quickly modifying it as you go along. In this case, an extended team may be the best option; your project manager can continuously update the project because there is no set work agreement.

Being able to work with the extended team enables you to grow & improve your business without having to hire new staff. They operate just like your in-house team, so you can successfully bring new projects into being without any hassle.

However if your company regularly releases new software and is always busy, it might not be suitable for your team to scale the number of project managers.In this case, an outsourced team might be a better option, since it adds little to no work for the project manager, and the project will be delivered complete and on-time.

You can break your project down into smaller tasks to complete with the help of an external team. This way, you don’t need to worry about changes happening at the last minute.

When comparing a freelance project with a team, a managed team might be the perfect balance of quality and cost. If your project manager is short on time, but you still require a level of in-house supervision and flexibility for your project, consider hiring a managed team to fill in the gaps.

Sometimes, getting help from a professional in a field that is outside of your expertise can save you a lot of time and frustration in the long run. Hiring an expert company will always result in you getting the best possible service done on time and to your exact specifications.

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Outsourcing Development

Grow Your Business by Outsourcing IT

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Grow Your Business by Outsourcing IT

Have you ever thought about the potential benefits of outsourcing your company’s IT function? Plenty of owners do. The most common reasons they mention include two things: saving money and receiving basic tech services that in-house employees can’t provide. Those are both excellent reasons, but there are many more. In fact, when organizations move this key functional service to a third-party provider, they receive multiple benefits, including enhanced monitoring, better all-around support, less hardware to look after, stronger security, lower system expenses, fewer compliance hassles, and more. 

Still thinking about moving forward with your plan to say goodbye to information technology chores? One method is to do outsourcing as a temporary measure while completing a computer-related degree. After that, you’ll be able to bring the job in-house and take care of managing it yourself. Here’s a step-by-step plan for making the plan work.

Assess Your Skills

Besides taking a personal inventory of your technical skills, check to see if any of your company’s principals or managers have what it takes to do the job. Chances are you will need to opt for at least a temporary outsourcing plan. That makes good sense if you can find the right provider and build up your own skills in the meantime.

Earn and Pay for a Degree

Many of today’s entrepreneurs pursue online degrees either part-time or full-time while running their organization. A smart first step is paying for all educational expenses up front with a student loan. Private lenders offer competitive rates and flexible terms. For example, Earnest private student loans can be tailor-made to your financial situation and cover all the costs of an IT, or any kind of degree you choose to pursue.

Choose Your Providers Carefully

Whenever you outsource a core company function, it’s imperative to select providers carefully. When it comes to information technology, you can choose a small, local company or a large, national or international organization. Be sure to find an entity that can match your needs exactly and give the level of personal service you require.

Measure Results

How do you plan to evaluate the services you pay for? This is a question you’ll want to ask prospective service providers during the vetting process. If they are slow to answer or avoid the question, consider moving on to the next name on your short list. Try to identify a few candidates who give thorough, informative responses. High-quality specialists should be able to rattle off at least a half-dozen ways for you to measure their performance, including faster website load times, better data security, and efficient long-term log-file storage.

Reap the Benefits

What should you expect from a top-quality provider? Turnaround time for support requests should be brief. Any questions your team has about compliance issues should be dealt with quickly. There should be an immediate decrease in what your company was spending on system-related products as well as hardware. Finally, you should not have to worry about security breaches of any kind, including malware, spyware, hacks, or ransom attacks.

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Outsourcing Development

How to Manage an Offshore Software Development Team

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Managing an offshore software development team is an important challenge you will face to have a successful business. However, to get to the main purpose of this article about how to do it more efficiently we need to start by explaining what it exactly is and give you everything you need to know about successfully managing, having an offshore development team, and keeping everything in control.  

So what is an offshore software development team?

Offshore software development teams usually consist of a certain number of people who can be located in different parts of the world but nevertheless, they work together remotely. 

Most of the communication is held through video chats, phone calls, and messaging. Even though it may seem to be less effective, a lot of companies choose this method of working in order to reduce budget and time-to-market without compromising quality. 

Offshore development has become especially popular now when the whole world is “on pause” and almost everyone had to adapt to the situation and work from their home. You know what they say: “Modern problems require modern solutions.” 

Take for example these successful companies that work with offshore software development teams:

  1. Google
  2. Slack
  3. WhatsApp
  4. GitHub

The prominent names on the list should convince you that offshore outsourcing is a reliable and proven solution.

Managing offshore teams

Having an offshore software development team usually helps to attract top talents worldwide and save on development expenses but it also has some nuances to remember regarding managing it. When you know what problems may arise, it is easier to avoid them. And here we list possible challenges and most effective solutions to run successful cooperation with an offshore team:

English language level

A possible issue to know about is different English language skills. This can impact not only communication in the team but also the work itself. Developers can have lower language levels than you would expect and it will be harder for them to freely communicate with other employers and colleagues from different countries, and describe the problems they face in the process, which can affect the duration of the project and its quality.  

Solution: When communicating with your offshore team avoid complicated grammar, slang, and dialects. It’s a good way to prevent misunderstandings and be with everyone on the same page. Let them know that you understand each other and encourage them to be open while talking in a foreign language. 

Also, you can make the communication easier and more effective by employing a Project manager. A PM with a good command of both the team language and English is a silver bullet for managing offshore teams. 

Different time zones

Because of distance and different time zones, it can be harder to schedule a conference or a call. 

Solution:  When hiring a team abroad, it is better to choose a country where the working hours overlap with yours for at least 2 hours. This way you won’t have to wait hours or days for an answer. Scheduling a call won’t be an issue as well. 

Also, respect the time of your team. You need to take into consideration the national holidays of their country.

Working experiences and approaches may differ  

Every developer in your team is going to have different working experiences, skills, and his personal approach to fulfilling tasks, which can lead to more issues with code, deadlines, bug detection, and communication within the team. 

Solution: Make sure the people you hire have the essential skills you require beforehand. It is important that the team uses the required tools and follows an established workflow. 

Cultural differences

Another thing you need to be prepared for is that when hiring developers from around the world you can face confusion and miscommunication because of cultural differences. It can be harder to communicate and unite your team when everyone has different cultural backgrounds. 

Solution: Create a comfortable working space and have a video conference with the team where you can discuss not only work-related issues but also hobbies, interests of your colleagues, etc. It is important to ensure that your team has open communication when everyone can share their visions and ideas. Always encourage dialogs, it will lead to better results in the future.

Build a culture of being open-minded and emotionally connected despite the distance. 

Tools for better managing an offshore development team:

All the work will be done remotely, so using verified and popular tools is necessary for attaining productivity and good communication while managing an offshore team. It’s easier with the help of these tools that are perfect for communication, video chats, etc.:

  1. Skype 
  2. Zoom 
  3. Microsoft Teams 
  4. Google Meet
  5. Slack
  6. Discord
  7. Hangouts

There are also other great tools that a lot of teams use for task tracking and organizing work:

  1. Trello
  2. Jira
  3. Asana
  4. TimeCamp
  5. HeySpace

Offshore software development is very popular within startups and large companies despite the described challenges. Using effective solutions in offshore team management and proven digital tools enables them to largely benefit from offshore cooperation.

The best way to start is to collect the information and see for yourself that it’s actually attainable and has a lot of advantages.

Tips for making offshore team management easier

Offshore software development team management is not the easiest task to have. It has many advantages and reasons why so many companies use it. Managing an offshore team can be challenging sometimes but not impossible. There are many ways of improving offshore team management and we collected the best tips for you.

Assign a project manager

Proper work process organization is key for having a dedicated development team. The success of your team and work will be highly dependent on the person who manages it all. That’s why it is vital to have a professional Project Manager who will keep everything in control. A good Project Manager can foresee problems and find solutions beforehand. 

The advantage of this approach is that while the PM works with the team in the office, the customer doesn’t need to control the product development process personally. Instead, he can dive into strategic tasks, such as planning, marketing, partnerships, sales, etc. 

Explain and give clear requests, vision, and idea

It is important that your team understand what you want to be done and how. Ensure understanding between you and your offshore team before starting to work on a project. Be specific about all the requirements and approaches to work. Explain exactly your ideas, your vision of the end product, and the contribution you expect from them. But don’t micromanage them too much, they need to know that you trust them with their job. 

Respect team members and motivate them

Remember to respect your team and involve everyone in finding solutions and sharing ideas. If you let your team be open about their visions and motivate them to express themselves, they will know that their ideas are valuable and it will motivate them to be more creative and dedicated to what they do. Also, people tend to show better results at work if they feel respected. Let your team know that they can rely on you too and keep in mind that “Men are respectable only as they respect.” – Ralph Waldo Emerson.

Provide training

By providing training for developers in your offshore team you can quickly raise their skills and expand knowledge in specific topics regarding your project, which will lead to better results at work. Moreover, this can improve trustworthy relationships during the work process and their inner motivation. 

Working with Agile Development 

When managing offshore teams, the best way to maintain successful software development is with an agile methodology. There are a lot of pros and cons regarding working with agile development but it is used worldwide as an effective framework. Agile methods stimulate the project management process, encourage teamwork and organization for delivering high-quality results. It focuses on sequential processes and creating minimum viable products (MVP) with a number of iterations before the final result. 

A lot of offshore software development teams across the whole world are successful due to good communication and the correct distribution of tasks. Because of that, we made a shortlist of the main things to keep in mind for the productive work of an agile team: 

Focus on the process organization from day one.

You need to keep the focus on planning the working process and prioritizing tasks. Offshoring is impossible without the right schedule, plan, and communication.

Share every knowledge you have. 

Give your team the precise description of the project, it can be done with the help of sketches, tables, graphs, and videos as well. Share all small and needed details, ideas, and knowledge you have because the more detailed information your team will have, the more efficient their work will be. 

Treat your offshore development team as you would your regular team. 

Include your offshore team in all communication and meetings and treat them as your regular team. Make it important to always communicate with them, share all the news, and make sure they are not left in the dark.

Have short iterations.  

Having short iterations gives you an overview of specific requirements, reporting, and reviews without excess information. And it simplifies an overall work course. 

Have common standards. 

It can become harder to track what your offshore development team does but having set common standards will prevent them from making unnecessary mistakes and allow your team work better and smoothly.  

Product development

Offshore development is suitable both for supporting small projects and for product development when you need a team to build a complex system from scratch. Here is where a dedicated team comes for help.

A dedicated team in a nutshell

A dedicated team is a team of professionals that you can choose according to the requirements of your project and then hire them to work for you. A dedicated team focuses only on your project, which brings a better quality of the final work. It is a viable solution because it helps you to expand quickly and have the right people with specific skills that are needed for specific tasks. You can hire a full-time team that will work for you but if you have a small project, you can hire them part-time, which will help you not to overpay.

Hiring a dedicated team means having a team of specialists with the required skills who will help your business with attaining the goals. And not only it saves you costs but also ensures that your project will be delivered on time and without quality compromises. 

Where to find a dedicated team?

A dedicated team will help you deal with difficult tasks and schedules. It is one of those things that will completely facilitate the workflow. Many companies provide offshore software development services and offer you a custom team of experts with the required knowledge and seniority in a short period of time. Offshore companies can easily arrange a team extension for you if needed so you won’t need to worry about that as well.

Summary

Now you are convinced that having an offshore development team is not a problem in our reality and is actually highly effective and popular nowadays. Knowing how to manage such a remote team helps you to avoid pitfalls and benefits in the long run

First, working with and managing an offshore software development team it may seem to be too difficult because of a lot of problems and challenges you can face. It may seem like it’s impossible to keep everything in control. But following industry best practices and employing modern technologies it is more than possible. There are many services, tools, and information sources that will help you on your way to successfully managing your offshore software development team. 

We really hope that our tips and advice showed you more efficient ways of having an offshore team, clarified the questions that may arise, and now you are ready to successfully manage offshore software development teams from around the globe.

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