Five Mail Features that your Business Needs to Improve Time Management

On average, people check their emails every 15 minutes. Additionally, employees can spend 3.1 hours a day reading and responding to emails. That’s why it’s important to implement methods that speed up the process to improve time management. 

Most employees don’t know the benefits of a company’s email features. They continue to use old methods that can get in the way of business productivity. To optimize time management in your departments, we’ve listed five mail features your team needs to boost workflow. 

  1. Search Feature to Find Information Faster

The average employee can receive up to 121 emails per day. So it can be difficult to find information when you’re looking for documents or a recipient. In this case, you can use the search in email feature. 

With this feature, you can find a specific message in a long thread. Search the email using keywords, the name of a contact, or the label of an attachment. Furthermore, you want an email system that allows you to filter your messages by contacts, files, or tags.  

Using the search feature allows you to bring up any messages related to your search. You can then effortlessly retrieve any information you need for clients, managers, or partners. 

  1. Create Email Templates 

Do you respond to clients or colleagues using the same wording and format? Why type out a completely new email if the information is the same? You can save hours during your work days by creating pre-written emails and saving them as a template. 

When creating your template, you can include links, images, and signatures. Templates ensure that your emails follow company branding guidelines. You can attach a company banner with a logo and contact details, so recipients know who the sender is. 

You can then attach documents and personalize the email by adding the recipient’s name at the beginning of the email. The benefit of email templates is that it reduces errors in your messages. It also improves communication and elevates the client experience. 

  1. Set Up Signatures 

You can waste valuable time adding your name and contact details at the end of every email. It wastes even more time if you have to include banners or images in the email. A signature should be included in all the messages you send, no matter who the recipient is. You can save time by setting up signatures so that they automatically appear at the bottom of every mail. 

Your signature should include your name, contact details, and your position in the company. Here is an example for you. 

Best Regards, 

Joe Doe 

Quality Control and Operations Manager 

Tel: 011-285-7890
Cell: 072-542-1111

You can also include visuals in your signature, like a professional image of the company and any disclaimers you’d like to include regarding products and services. 

  1. Utilize Bulk Actions 

Another feature that can save valuable hours during your work day is bulk email actions. You can select a batch of emails and mark them as read or unread or move them to your trash folder. 

What’s more, you can select multiple messages and place them in categorized folders that are color coded. For example, if you have marketing emails, you can place them in your advertising folder. If you have accounting messages for specific clients, you can categorize them by company name.

You can also apply tags to a group of emails you’ve selected. Most email clients don’t have a limit to how many messages you can select. So you can move, delete or categorize hundreds of emails at a time.  

The bulk action feature saves you from moving one email at a time which can get frustrating and it can slow down productivity. Make sure you spend time cleaning up your mailbox 10 minutes before you leave the office every day so that your emails are always organized. 

  1. Take Advantage of Keyboard Shortcuts 

You can manage your time effectively if you know what your email client’s keyboard shortcuts are. Every system will have different shortcuts, but it’s important to know what they are so you don’t have to navigate through menus to complete a task. 

With your keyboard shortcuts, you can perform the following activities on an emailing client: 

  • Open a message
  • Mark a message as read in your mailbox
  • Mark a message as unread in your mailbox
  • Forward a message 
  • Reply to an email 
  • Reply to all recipients within a thread 
  • Send a new message 
  • Open up a calendar
  • Create a new meeting request 
  • Go to a specific task 

You can perform these tasks by simply pressing a key associated with the activity on your laptop or desktop keyboard. For example, if you press R on your keyboard, you can automatically open a new page to respond to a message. Your email client will need to be open for these keyboard functions to work. 

Overall you can save a couple of minutes every day if you know how to access features using certain key functions. 

Final Thoughts 

If you want to spend less time on your emails and more energy on other important tasks, use the tips in this article to improve business productivity and time management. 

How to Set Up Google Workspace for your Organization

Google Workspace (formerly G Suite) is a powerful set of tools that can help any organization be more productive. There’s a lot to explore, from its well-known applications like Gmail and Drive to less familiar ones like Hangouts Chat and Calendar. 

You can access all of your Google apps from one place with a single login. Plus, you’ll get new features like expanded storage and enhanced security. Whether a small business or a large enterprise, Google Workspace has the tools you need to get the job done.

Google Workspace is a great way to keep your organization organized and connected. By setting up a Google Workspace, you can create custom groups, share documents and calendars, and keep everyone in the loop. This article will show you how to set up a Google Workspace for your organization. Let’s get started!

How to Set up Google Workspace for your Organization

Google offers a variety of productivity tools that businesses of all sizes can use. One way to take advantage of these tools is to set up Google Workspace for your organization. 

For Businesses

  • The first step is to create a new organization in the Google Admin console. You can add users and configure settings for your new organization. 
  • One of the most important settings to configure is the domain name for your organization. This domain will be used for all email addresses and website addresses associated with your organization. 
  • Once you have configured your domain, you can begin adding users and configuring their settings. Each user can be assigned a role within the organization, such as administrator, manager, or user. 
  • Administrators have full control over the organization and can manage settings, add and remove users, and create and delete content. Managers can also manage settings and add and remove users, but they cannot delete content. 
  • Finally, users can only access content that has been shared with them. After you have added all of your users, you can begin using Google Workspace to collaborate on projects, share files, and communicate with each other.

For Individual Organizations

  • Create a new account
  • After creating your account, you will need to verify your domain name (,, etc). 
  • Once your domain has been verified, you can add users and customize their permissions. 
  • You can also create groups to help manage your team’s projects later. 
  • Finally, you can add applications and integrations to customize your Google Workspace experience further.

How to Add Users And Manage Their Permissions On Google Workspace

As a business owner, you likely have a team of employees who need access to your Google Workspace account. Thankfully, adding users and managing their permissions is a relatively simple process. 

  • First, log in to your Google Workspace account and click on the “Users” tab. 
  • Select Admin roles and privileges.
  • Finally, decide what permissions you would like to assign to the user and click “Save.

By following these steps, you can easily add new users to your Google Workspace account and control what they can see and do.

What Comes With Google Workspace?

Google Workspace is a cloud-based productivity suite that includes a variety of tools for collaboration and communication. The core apps in Google Workspace are Gmail, Calendar, Drive, Docs, Sheets, Slides, and Sites. 

These apps can be accessed from any device with an internet connection and offer features like real-time editing and commenting, @mentions, and email integration.

In addition to the core apps, Google Workspace also includes several other useful tools, such as Hangouts and Meet for video conferencing, Chat for instant messaging, and Forms for creating surveys and quizzes. 

There is also a mobile app for iOS and Android devices that allows users to access their Google Workspace account on the go. With so many features and capabilities, Google Workspace is a powerful tool for businesses of all sizes.

Tips And Tricks For Getting The Most Out Of Google Workspace For Your Organization

Here are some tips and tricks for getting the most out of Google Workspace for your organization:

Make Sure Everyone Is On The Same Page

One of the benefits of Google Workspace is that it offers a variety of ways for people to communicate and collaborate. However, this can also be a downside if team members are using different applications or not taking full advantage of the available features. 

To make sure everyone is on the same page, it’s important to provide training and guidance on how to use the various tools in Google Workspace. Additionally, it can be helpful to create templates or process documents that teams can use to stay organized and efficient.

Leverage Automation

Google Workspace offers many features that can help save time and increase productivity. For example, Gmail’s “smart replies” can suggest responses to common questions, and Drive’s “admin settings” can automate certain tasks, like backing up files or creating shared folders. Be sure to take advantage of these time-saving features!

Integrate With Other Applications

Google Workspace works best when it’s integrated with other applications that your team uses on a daily basis. For example, you can connect Google Calendar with Outlook so that events show up in both places. Or you can use the “Add-Ons” feature in Drive to integrate with task management tools like Trello or Asana. There are also many third-party applications that work seamlessly with Google Workspace. Explore what’s available and find the ones that work best for your team.

Get Creative

There are endless ways to use Google Workspace to be more productive. So don’t be afraid to experiment and get creative! Try out different features and integrations to see what works best for your team. And if you’re ever stuck, there’s always the helpful Google Workspace Community to turn to for assistance.


Setting up a Google Workspace for your organization can be an extremely valuable way to improve communication and collaboration. By following the steps in this article, you can create a workspace that is tailored to your specific needs and allows users to communicate and collaborate on projects easily. 
Whatever your Google Workspace complexity is, you can always get help from Google Workspace consultants, whether you’re short-staffed, looking to beef up security, or hoping to supercharge your team’s experience.

Give Your Practice a Personal Touch with Healthcare Email Marketing

With 319 billion emails sent and received every single day, email marketing is one of the most popular and effective ways to reach your target audience. It’s also an excellent way to connect with current and potential patients on a personal level.

When it comes to email marketing for healthcare, think of email as one of the most powerful tools you have. In this article, we’ll give you some tips on how to create healthcare email marketing campaigns that are both effective and personalized.

Why Is Personal Touch So Important For Email Marketing?

In a fast-paced world that is increasingly reliant on technology, it can be easy to forget the importance of personal touch. However, when it comes to succeeding in the digital marketing realm, a personal touch can make all the difference. And email is still one of the most effective ways to reach potential customers.

In order to maximize the impact of email marketing, it is important to connect with recipients on a personal level. This can be done by addressing them by name, using friendly language, and customizing messages to their specific interests. By making recipients feel like they are more than just a name on a list, your organization can establish a rapport that can lead to long-term relationships. In an age where technology often seems impersonal, a personal touch can be the key to success.

How To Get Patients To Join Your List

Before jumping into tips for creating personalized emails, first focus on building a quality list of subscribers. After all, you can’t send personalized emails if you don’t have anyone to send them to! There are a number of ways to encourage patients and potential patients to sign up for your email list, including:

Focus On Quality, Not Quantity Of Subscribers

When it comes to email marketing, quality is more important than quantity. It’s better to have a smaller list of engaged subscribers than a large list of people who never open your emails. One way to ensure that you are building a quality list is to offer something of value in exchange for an email address. This could be a discount on services, a free e-book or white paper, or access to exclusive content. By offering something that your target audience will find valuable, you can encourage them to sign up for your email list.

Be Honest About The Benefits Of Joining Your Email List

Another important tip for getting patients to sign up for your email list is to be honest about the benefits of doing so. Don’t try to trick people into joining your list by promising one thing and then delivering another. Instead, be upfront about what they can expect from signing up. For example, if you offer a monthly newsletter, make sure that potential subscribers know that’s what they’ll be getting. By being honest about the content of your emails, you can build trust with potential subscribers and encourage them to sign up.

Ask People to Sign Up In Person

Last but not least, don’t forget to ask people to sign up for your email list in person! Many businesses make the mistake of only promoting their email list online. However, asking people to sign up in person can be an effective way to encourage them to do so. You can promote your email list on your website, on social media, and in person. Asking people to sign up in person makes it easy for them to do so and increases the chances that they will actually subscribe.

How To Make Healthcare Emails More Personable

Once you have a list of subscribers, it’s time to start thinking about how to make your emails more personable. Here are a few tips to get you started:

Make Sure To Use Your Name In The Sender Address

As reported by Digital Authority Partners, one of the simplest ways to make your emails more personable is to use your name in the sender’s address. This may seem like a small detail, but it can make a big difference. Your name in the sender address immediately makes your emails seem more personal. Patients are more likely to open and read an email that appears to be from a person rather than a faceless organization.

Focus on Telling a Story in Your Emails

Instead of simply sending out a list of facts or promoting your latest product, focus on telling a story in your emails. This will help to engage readers and make your emails more personal. When you tell a story in your email, it’s more likely to capture the attention of recipients and encourage them to read on.

Use a Friendly and Personable Tone in Your Emails

It can be easy to get caught up in using industry jargon and technical terms in your emails. However, it’s important to use a friendly and personable tone if you want to make your emails more personal. Avoid using jargon and technical terms that your readers may not be familiar with. Instead, focus on using language that is easy to understand and will make your emails more relatable.

Make It Easy For Patients To Reply To Your Emails

Make sure that it’s easy for patients to reply to your emails. This can be as simple as including a “reply to” address in your email signature. Making it easy for patients to reply to your emails encourages them to do so and creates a more personal connection. Plus, you’ll be able to get valuable feedback from patients about your emails.

Include A Call-To-Action In Every Email

Don’t forget to include a call-to-action in every email. This could be something as simple as asking patients to book an appointment or sign up for your newsletter. By including a call-to-action, you will encourage patients to take action and engage with your emails. Plus, it helps to continue the conversation and create a more personal connection.

Make Sure To Say Thanks

Last but not least, don’t forget to say thanks! Be sure to thank patients for subscribing to your email list and for taking the time to read your emails. A simple “thank you” can go a long way in making your emails more personal.

Final Thoughts

It can be challenging to find a way to stand out in the healthcare industry. However, one way to do so is to focus on avoiding common email mistakes and ensuring your emails are more personal. Follow the tips above to make your emails more personal and engage with your patients in a new way.

Types of Emails Your Small Business Should Be Using

From social media and PPC ads to SEO and content marketing, small businesses are spoiled for choice when it comes to looking for ways to connect with customers and grow their business.

However, one avenue that is often overlooked is email marketing.

Even though it may seem a little old-fashioned, email can be an extremely effective tool, especially for small businesses.

Not only is it affordable and easy to set up, but it also allows you to reach a large number of people with minimal effort.

Plus, it’s a great way to build relationships with your customers and keep them updated on what’s going on with your business without relying on third-party platforms to deliver your message.

With that said, even those with huge email lists are often unsure about what type of content they should be sending out. This leads them to send repetitious, boring content that doesn’t do much to engage their subscribers.

This is where we come in.

In this article, we’ll take a look at seven different types of emails that small businesses can use to connect with their customers, build relationships, and boost their bottom line.

1 – The Welcome Email

The welcome email is the first step in engaging your subscribers and making them feel like part of your community. As they say, first impressions count, and you won’t get a second chance to make a good one.

In your welcome email, introduce yourself and your business. Let your subscribers know what they can expect from you and how often they can expect to hear from you. And, most importantly, thank them for signing up.

Make sure your welcome email is friendly, personal, and helpful. This is not the time to be selling or promoting anything. Think of it as a way to break the ice and start building a relationship with your new subscribers.

Most importantly (and this is true for all your emails), you need to focus on building trust and credibility with your subscribers. If they trust you, they’re more likely to buy from you. If they don’t, they’re likely to unsubscribe.

To do this, make sure you have a well-crafted and professional email that includes all of your basic information and credentials on your signature. If you don’t want to do this manually, you can use a signature generator to automatically create a signature that includes all of your important details.

2 – The Broadcast Email

Broadcast emails are the bread and butter of email marketing. They’re typically used to announce sales, new products, or anything else that you think your subscribers would be interested in.

The key to a successful broadcast email is to make sure the content is relevant and interesting to your audience. No one wants to receive a generic email that could have been sent to anyone.

To make sure your broadcast email stands out, start by segmenting your list. This way, you can send targeted emails to small groups of people who are more likely to be interested in what you have to say.

2 – The Transactional Email

Transactional emails are those that are triggered by an action that a subscriber takes, such as making a purchase or signing up for a service. These types of emails are important because they provide valuable information to your subscribers, such as order confirmations and receipts. But they can also be used to upsell or cross-sell products and services.

4 – The Urgency Email

These emails are designed to create a sense of urgency and encourage your subscribers to take action quickly. They’re often used in conjunction with sales or other promotions.

To make your timing email effective, you need to be clear about what you want your subscribers to do. Do you want them to buy a product? Sign up for a service? Take advantage of a limited-time offer?

You also need to make sure your email stands out in the inbox. Use a strong subject line and clear call to action to make it easy for your subscribers to know what you want them to do.

5 – The Customer Retention Email

Customer retention emails are designed to keep your customers engaged with your brand and prevent them from churning. There are a few different ways to approach this.

You can start by sending your customers emails that highlight the benefits of using your product or service. Make it clear why they should continue doing business with you. You can also offer exclusive deals and discounts to your best customers. 

This is a great way to show your appreciation and keep them coming back for more.

Finally, you can use customer retention emails to re-engage customers who haven’t interacted with you in a while. Send them a special offer or discount and let them know that you’re thinking of them.

6 – The Abandoned Card Email

Abandoned cart emails are sent to people who have started the checkout process but haven’t completed their purchase. People who do this have clearly shown that they are interested in what you’re selling, so it makes sense to chase them up with a reminder email.

The key to an effective abandoned cart email is to make it as personal as possible. Include the items that they were interested in and offer a discount or incentive to encourage them to complete their purchase.

You can also use abandoned cart emails as an opportunity to upsell or cross-sell products. If you have a related product that would complement the items in their cart, be sure to include it in your email.

7 – The Case Study/Testimonial Email

Finally, case study and testimonial emails are a great way to build trust and credibility with your audience. These types of emails showcase the success that other people have had with your product or service.

If you have a case study or testimonial that you think would be relevant to your audience, send it out in an email. Be sure to include all the relevant details, such as the problem that was solved, the results achieved, and any other important information.

You can also use these types of emails to highlight the unique features of your product or service. If you have a feature that is particularly valuable or popular with your customers, use it as the focus of your email.

Final thoughts

Email is a powerful tool that should be a part of every small business’ marketing strategy. By using the different types of emails outlined above, you can build better relationships with your subscribers, drive more sales, and keep your customers coming back for more.

Just remember to keep your emails relevant, personal, and engaging to get the best results. And always try to build trust and credibility with your audience by delivering on your promises and providing valuable information.

How To Solve Issues With Email Checker API

An email checker API allows you to validate email addresses effortlessly. So, you can reach real customers. But can it really stop spammers effectively? Your database contains a huge number of email IDs. Can the API keep your mailing list clean with authentic IDs efficiently? There are lots of other problems, including potential security threats.

Can you really solve all these issues effectively with an email checker API? In this post, you will find all the details.

What is an email checker API?

An email checker API is a tool for verifying the email addresses on your mailing list efficiently. It helps identify IDs owned by real people. So, you can get access to genuine clients and grow your business effectively. It utilizes advanced features, like typos check, SMTP check, and disposable email ID detection, to ensure the deliverability of your mailing list.

Why should I use an email checker API?

  • Effectively improve email deliverability
  • Significantly reduce bounce rate
  • Protect your sender reputation so that your emails will never end up in the junk folder
  • Save time and money by automating the validation process
  • Keep your mailing list clean with authentic and genuine email addresses

How can I solve issues with an email checker API?

Which issues can you solve with the email verification API? Let’s take a look at some practical examples.

Prevent typos on registration and sign-up forms

One of the most common uses of an email checker API is to prevent typos in sign-up forms. New users are required to enter their email addresses. By enabling the API during the registration, you can help the form spot typos instantly. The users will receive an alert about their mistakes. So, they can make necessary corrections immediately.

If you are using Mailboxlayer for detecting typos, you will get an alternative email suggestion within the API result. Here is an example:

  "email": "",
  "did_you_mean": "",

Here, the given email address is As you can see, the ID has a typo, which is “gnail.” It should be “gmail.” So, Mailboxlayer suggests an alternative email address with the correct spelling through the “did_you_mean” field.

Identify disposable email addresses easily to stop spammers

Disposable email addresses are widely abused by spammers. They get temporary email IDs from different providers, like Mailinator. Spammers use the addresses for fake sign-ups and to perform fraudulent activities. By utilizing an email checker API, you can identify the disposable email address effortlessly. Let’s try verifying this email address:

Let’s make an API request by passing the email address and the API access key:
    ? access_key = YOUR_ACCESS_KEY
    & email =

You will get this response:

  "email": "",
  "did_you_mean": "",
  "user": "support",
  "domain": "",
  "format_valid": true,
  "mx_found": true,
  "smtp_check": true,
  "catch_all": false,
  "role": true,
  "disposable": false,
  "free": false,
  "score": 0.8

As you can see, the disposable field is set to false. So, the given ID is not from a disposable email address provider.

Also, you can use Mailboxlayer to check the roles of email addresses. You can find the details right here.

Validate a large number of email addresses

The email checker API allows you to perform bulk email address validation. So, you can easily verify a large number of IDs.

If you are using Mailboxlayer, you simply need to append multiple comma-separated email addresses to the API’s base URL. Here is an example:
        ? access_key = YOUR_ACCESS_KEY
        & email =,,, ...

As you can see, Mailboxlayer makes it very easy to validate many email IDs. There is no hassle. So, you can perform the bulk email address verification effortlessly.

The API marketplace by Apilayer also provides a suite of highly efficient APIs. It can help you to boost your productivity significantly. Try it now for free. 

Verify email IDs in real-time

The email checker API supports the real-time email address validation feature. It allows you to verify email IDs as they are typed into the registration form. In this way, you can prevent spammers from signing up to your website in real-time.

Mailboxlayer utilizes MX-record lookup and SMTP verification technologies to perform real-time verification. The API checks whether the domain of the given email address is configured to receive emails. If Mailboxlayer finds it in the MX records, you will receive this response:

  "mx_found": true,

mx_found field is set to true. So, the email address is valid. If it was invalid, mx_found would have been set to false.

Next, Mailboxlayer performs the SMTP check. If the given address is valid, you will get this response:

  "smtp_check": true,

If the email ID was invalid, the smtp_check field would have been set to false.

Securely validate my mailing list

An email checker API features a variety of technologies for protecting your mailing list from potential security threats. For example, Mailboxlayer comes with the industry-standard 256-bit encryption technology. It prevents hackers from intruding on your system while establishing the connection between the API. You just need to attach an “s” to the HTTP protocol. That means you will have to type https://, rather than http://. It will allow the system to utilize SSL for encrypting normal HTTP requests and responses.

Can Mailboxlayer efficiently solve my issues?

Mailboxlayer is a powerful email checker API. It can help identify typos during the registration. It can perform the validation in real-time. Also, Mailboxlayer can verify a large number of email addresses effortlessly. You will never have to worry about potential security threats, thanks to the 256-bit encryption technology. Additionally, it can identify disposable email addresses to stop the spammers. So, you can definitely rely on Mailboxlayer for solving your issues efficiently.

Mailboxlayer is a simple REST API for performing email address validation. It is powerful, secure, and very easy to use.
Try it now for free!

How to Write Email Validation Test Cases

This tutorial will show you how to create email validation test cases. Many applications will collect your email ID. You can purchase tickets, schedule an appointment, and book online on eCommerce sites. All testers should be able to create validation scenarios for email addresses.

The email field is where you send a message to someone. The subject usually includes the sender’s name and the receiver’s. This field can also be used to write other messages or images.

Before we can start our test case, it is important to establish the Acceptance Criteria

What is the Acceptance Criteria in email address validation cases?

We must have functional requirements, as we discussed in requirements post. Let’s define them.

Description: The user must be able enter their email id when they register their account.

Abbreviated Acceptance Criteria

What are the test cases for email address validation?

Positive Scenarios:

  1. Verify the input field accepts a valid email address. Some examples:
    5. example@
    6. example@[]
    7. “example”
    15. Valid Email Addresses that appear at glance to be invalid
    16. extremely.”odd\unusual”
    17. extremely.unusual.”@”
    18. very.”(),:;<>[]”.VERY.”very@\\ “very”
  2. Verify email id can contain a dot in the address field.
  3. Verify email id can contain a dot in the subdomain field.
  4. Verify email id can contain a plus sign.
  5. Verify email id can contain an IP address in square bracket.
  6. Verify email id can contain quotes.
  7. Verify email id can contain digits.
  8. Verify email id can contain an underscore.
  9. Verify email id with a valid top-level domain name is valid.
  10. Verify top-level domain can contain a dot.
  11. Verify email id with a dash is considered valid.

Negative Scenarios:

As with all test scenarios, there do exist some negative scenarios you will want to verify. Namely:

  1. Verify an email id cannot exceed 254 characters.
  2. Verify the missing @ symbol in the email id field.
  3. Verify the missing domain in the email id field.
  4. Verify gibberish or garbage is not accepted in the email id text box.
  5. Verify the missing username in the email id field.
  6. Verify encoded HTML within the email id field is invalid.
  7. Verify leading dot in the email id text box is invalid.
  8. Verify trailing dot in the email id text box is invalid.
  9. Verify multiple dots in the email field.
  10. Verify unicode char in the address in the email text box.
  11. Verify invalid IP address format in the email text box.
  12. Verify multiple dots in the domain is invalid.
  13. Verify invalid email addresses like these:
    1. plaintext address
    2. @#@@##@%^%#$@#$
    4. John Doe <>
    9. example…
    10. おえあいう
    11. (John Doe)
    12. example@email
    14. example@email.web
    15. example@111.222.333.44444
    16. example@email…com
    17. CAT…
    18. ”(),:;<>[\]
    19. obviously”not”
    20. example\ is”especially”not\

Test Diminishing Returns

Remember that testing has diminishing returns and developers should use a well-tested library or regex to test this functionality. These are just a few tests that people might want to run but they are not necessary.

  1. Too many symbols (@). must be verified
  2. Verify all domains at the top.
  3. Verify that there are no top-level domains.

As a tester, it’s important to discuss with the developer what the library code does and doesn’t do. This will help you target your testing efforts for testing email addresses.


What is the validation for email?

Email validation is a method to determine if an email address can be reached and is valid. It quickly detects typos and determines whether they are genuine errors or intentional misdirection. It checks whether an email address is associated to a trusted domain.

The Complete Guide to Email Verification Services in 2022

Email verification service is provided to ensure your letters reach inboxes of real customers.

Email verification service is provided to ensure your letters reach inboxes of real customers. It helps you to increase the results from your email marketing campaigns as you get updated data on the actuality of your mailing list. Below you will find everything you need to know about email address verification.

GROUNDING TO Email verification services

If you make sales with email marketing then getting actual information about the validity of your client’s email addresses is very important for your business. Of course, mainly for subscribing to news or registering for your service, you have a valid e-mail address that belongs to your client. However, it is figured out that 22% of emails get deleted or abandoned yearly. Thus, without email verification service you cannot really define the efficiency of your email marketing campaign.

Why? The fact is that you get damaged data about deliverability, conversion rate and other indicators. Moreover, when bounce rate decreases you are at risk of getting sanctions from mailing service which may lead to the inability of your letter to get to the user’s inbox in the future. Read how to increase deliverability of your mails. On the other hand, using email address verification service can let you avoid all of these problems.


Email address verification consists of three stages:

  • domain confirmation
  • email formatting and syntax check
  • mailbox validation

It all takes seconds for the service to accomplish each stage, however, verification can take even several hours if you have a big mailing list. Below we will tell you more about each of the stages taken.


After the first step is completed, it is necessary to check the validity of DNS records for the specified domain name. Email verification service checks whether the mail exchange is able to accept letters.


Some large e-mail providers have special requirements for e-mail addresses.. For example, the Yahoo e-mail address should start with a symbol, not numbers. In addition, there may sometimes be errors on your mailing list (e.g., no @ email address)..

Thus in order, to make sure all of the emails in your base correspond to the approved syntax and formatting verification service provide a check. This is the first action to be taken from the beginning.


The last step of email address verification considers enforcement of SMTP protocol in order to validate the mailbox and make sure it exists and able to receive letters. The best services make it even without sending test letters.

It can take more time to complete all of the three stages if the email address belongs to the outdated mailing service or if there are busy servers.

You also may be interested in:

X ways to increase emails deliverability

P.S. You may want to develop your own SaaS service, the team behind could help you with that. is an IT Outsourcing company in Ukraine, with good expertise in building SaaS solutions, that follows best practices in software development and product management.

How to Follow-up on a Job Application: Create the Perfect Post-Interview Impression

You applied for a new role and still haven’t heard back from the employer? Are you getting impatient but not sure how to follow up on the application? Look no further, this is where the almighty follow-up email comes into play!

After applying for a job, the eagerness to find out where your application stands can sometimes make the wait seem nail-bitingly long. When following up on a job application, you don’t want to seem too pushy, but not following up means another candidate might snatch the position away from you. Play your cards right however, and you might just boost your chances of getting that dream job!

Before You Follow Up

It’s important to understand that the hiring process can be lengthy, depending on many factors like the size of the company or the number of applicants. Here are a handful of reasons why you may not have heard back from your prospective employer:

  • The application deadline has not yet been reached
  • The employees responsible are ill or on vacation
  • More candidates than expected have applied for the position
  • The selection process is taking longer than planned

When Should You Ask?

As a general rule of thumb, you should wait a week or two before making an inquiry. It’s important to give the employer enough time to review the applications. Mark the date on your calendar and send a well-timed follow-up email—it’s a great way to raise your head above of the crowd!

Do’s and Don’ts

Stick to the following guidelines when you write your message:

Be friendly and polite when inquiring about your application status and avoid any implication of criticism.Pester the recruiter.
If it’s a small business, allow a minimum of one week before following up, for larger companies, extend this to two weeks.Send a message too quickly. Try to be patient (we know it’s hard!)
Express your interest in the position in an unobtrusive way.Simply repeat your cover letter. Reach out to the recruiter with new and interesting information.
See if you can get an answer as to the next steps in the application process.Put all your eggs in one basket, keep applying for other roles!

When it comes to the perfect email, and especially if you’re applying for a role with a small business or a young startup that may take a more relaxed and informal approach, make sure your message is clear and concise but also friendly and conversational. Here’s how:

  1. Be PoliteTo convey a professional impression, good manners are your currency. Address the HR manager by name and thank them if, for example, you’ve received an acknowledgment of receipt.
  2. Keep it Short and ConversationalA short email is more likely to be answered promptly. No one wants to read a 10,000-word dissertation on your qualifications at the follow-up stage. Be conversational, friendly, and focus on your winning personality. After all, whoever is reading your email might become your colleague in the near future.
  3. Be ConfidentIt’s in your interest to ask about the application. Be self-assured but polite and remind your potential employer why (Hello) it is YOU they are looking for.
  4. Ask a QuestionFormulate a specific question, for example, “when can I expect feedback?” or “how will the application process proceed?”, a concrete question is more likely to elicit a response than a rambling discussion of your suitability for the job.
  5. Signal You’re Available for an InterviewIndicate in your email when you would be available for an on-site interview.
  6. Proof the EmailYou can make a positive impression not only through your application documents but also through your email. The text should, therefore, be free of errors. Check the grammar and spelling and make sure that you’ve correctly named the addressee.

Job Application Follow-up Email Samples

Email templates can help you gather ideas for possible ways to write your own email. However, you’ll need to adapt the email to the job you’re applying for. You can use the suggestions below as a guideline:

Example 1

Hello [Hiring Manager’s Name], I submitted my application for the [job title] position on [DD.MM.YYYY]. I just wanted to make sure you received it and to let you know that I am still very interested in the position. Please do not hesitate to contact me if you require further information. I look forward to hearing back from you. Best regards,[your name]

Example 2

Dear [Hiring Manager’s Name], Thank you very much for your confirmation of receipt on [DD.MM.YYYY].I am aware that a qualitative application process takes time. Nevertheless, I would like to inquire as to when I can expect feedback on my application as I am very enthusiastic about the prospect of filling the [job title] position.Should you have any questions regarding my application documents, please do not hesitate to contact me by email or telephone on [mobile phone number].I am looking forward to your feedback. Kind regards,[your name]

Many HR professionals are active on professional social media platforms, such as Xing or LinkedIn and you can use these channels to contact them. Generally speaking, the same standards apply as for an email. The advantage here is that if the contact person clicks on your profile, you may be able to score points right away if your page is designed seriously and attractively. A picture is worth a thousand words they say!

If you already have another job offer and therefore have to make a decision, describe your situation objectively: you can point out that the notice period with your current employer is about to expire or that you’ve already had an offer but would value an opportunity to interview as you are keen for the role. One thing to remember is that even if you think you’ve found the dream job, don’t stop looking for alternatives until you’ve got a definite answer!

Yahoo Mail vs Gmail: Which One is better Service?

The question of which e-mail service is better, Yahoo mail or Gmail is a rather hotly debated one. In this article the strengths and weaknesses of the individual services will be examined in order to try and determine which one is best for a person’s needs.

Integration of IM and Email

One strong advantage that Gmail has over Yahoo mail is that it allows you to send instant messages to your contacts that are online quickly and easily. While Yahoo has IM as well, it is not nearly as accessible as the one found within Gmail. This is because Yahoo’s IM is separate from its e-mail service. This means that one cannot send quick chat messages in the form of e-mail to contacts and friends on Yahoo, but would instead have to open an entirely new chat bar. This, undoubtedly, would be annoying to most people.

Flexibility with Attachments

Another way in which Gmail shines is in the use of attachments. A person, once done with their e-mail message, is able to quickly and easily put up as many attachments as needed. Yahoo mail requires you to go to a separate screen in order to put up attachments, and you can only put up 5 without being required to add more boxes. Thus, Gmail seems much less of a hassle if one has to send a large amount of attachments.

Folder Organization

One area in which Yahoo mail actually does shine is in the fact that it allows better folder creation and organization. Gmail, while it allows you to label folders, keeps all your folders in approximately the same area, making organization with a large amount of folders difficult. Yahoo mail allows you to label and organize your folders how you like making the mail system better for those who require large amounts of folders that can be easily accessed.

Size of Attachments

One big advantage that Gmail has over Yahoo mail is that Gmail allows for a bigger attachment size. Yahoo mail only allows attachments up to 10mb on its free version, while Gmail allows up to 20mb on its free version. Thus, if you need to put large attachments on your e-mail, whether due to school or work, Gmail has a clear advantage over Yahoo mail.

Brand Impact

Probably one of the more important aspects of Gmail is the fact that it is considered the more “professional” of the e-mail services. People seem to have the strong belief that Gmail is the more credible of the two e-mail services and, due to first impressions being so important, Gmail is a clear winner in professional credibility.

So who’s the winner ?

Overall it seems that Gmail is a clear winner. It’s easily accessible which is very important for people who have large amounts of experience with e-mail as well as for those who are just stepping into the digital world. Gmail also allows larger attachments then Yahoo mail, which is critical for those like students or businesspeople that need to get large amounts of material to the proper place. Another, and quite possibly the biggest,  advantage that Gmail offers is that it is seen as the more professional email service. For those in the business world, such a reputation is very important.